VBPTC Management Team Statewide Governance Committee
Getting into the Victorian Paediatric Training Program Extended Rural Stream JRMO SRMO Registrars
Pathway through Paediatric Training RACP Requirements Registering your Details in the RACP Portal FRACP Exams Memorandum of Understanding
VBPTC Sites Adding a VBPTC Position Memorandum of Understanding Educational Supervisors Trainees in Difficulty

Identifying Trainees in Difficulty

 

Trainees in Difficulty (TiD) may be identified in many ways including:

  • Concern voiced from the trainee

  • Concern voiced from a friend

  • Concern voiced from a colleague at any level

  • Greater than expected number of sick days

  • Concerns noted at an End of Term Assessment

 

Supporting Trainees in Difficulty

 

There are many people whom a trainee experiencing challenges may wish to contact. Some of them include their:

  • Team member;

  • Chief resident medical officer;

  • Supervisor/s;

  • Mentor;

  • Educational Supervisor; or

  • Director of Paediatric Education

Trainees and/or supervisors may also wish to get independent assistance.

 

Improving Performance Action Plan (IPAP)

The IPAP provides the framework to help you and your supervisor outline:

  • Learning strategies to be implemented to improve performance in areas where your performance is below the expected standard

  • Expected outcomes from these actions and strategies

  • Dates on which you and your supervisor will meet to review your progress

An IPAP can be implemented at any of these stages:

 
StageTimeframeDetails
1Usually 6 months• The RACP is not notified
• The trainee will regularly meet with their supervisor
• At the end of the timeframe, the supervisor will recommend:
• Exiting from the Training Support Pathway if the issue/s have been remedied
• Working together to develop a new IPAP in stage 2 if the issue/s have not been remedied
2Usually 12 months• The RACP is notified
• The Supervisor must submit 3 monthly assessment reports to the Training Support Unit
• At the end of stage 2 Support, the relevant training committee with assess all the submitted information and either decide to continue monitoring the trainee’s performance with another period of stage 2 support or if there are extensive difficulties, a Comprehensive Review of Training is implemented
3
(Comprehensive Review)		• The RACP is notified
• The Supervisor must submit 3 monthly assessment reports to the Training Support Unit
• There are 2 possible outcomes of a Comprehensive Review of Training
• Training continues with conditions
• Involuntary discontinuation of training
 
 
 
 

Supporting those who are supporting trainees in difficulty

Supervisors can assist in identifying trainees in difficulty in many ways, including:

  • Providing good supervision and support to trainees during their rotation

  • Giving the trainee honest and constructive feedback at least in the middle of their term and again at the end of the term

  • Giving the trainee an honest appraisal in the End of Term Assessment and ensuring that this is received by the training and parent hospital Medical Workforce Units (MWUs).

  • Notifying their DPE if there are significant concerns

  • Giving honest feedback if/when contacted by the Progress Review Panel

 
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  • It can also be very challenging for supervisors who are supporting a trainee in difficulty. The RACP has provided framework for helping a trainee [I want to offer support | RACP Wellbeing]

  • If you would like advice regarding a trainee in difficulty, please feel free to contact the Directors of Paediatric Education (DPEs)

  • RCH

    • Associate Professor Romi Rimer (Romi.Rimer@rch.org.au)

    • Dr Nadine Sharples (Nadine.Sharplesbissland@rch.org.au)

    • Dr Jye Gard (Jye.Gard@rch.org.au)

 
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